Resume writing tips

Writing your resume thank you letter

Do you really need to send a resume thank you letter following an interview?

If you hope to get a job offer the answer is a resounding YES!

Let me re-phrase that - you should ALWAYS send a thank you letter, even if you think you are no longer interested in the position after having been for the interview.

Why? The simple reason is that you can always turn down a job offer, but until you have the offer, you need to do everything possible to get it. It is also simply good manners and is highly likely to distinguish you from your competition, trust me on this one - it is very rare to get a thank you letter. So rare in fact that whenever this happens, the employer will always review the candidate one more time just to make sure that they have not missed something..

Thank you letters are very easy to write. The purpose is to

  1. Thank the interviewer(s) for his or her time,

  2. Reiterate your interest in the position, and

  3. Remind the interviewer of your qualifications.

  4. If there were any concerns expressed in the interview (such as a lack of experience in a particular area), or if you forgot to mention something, you can use the thank you letter to again state why you are qualified or to mention any other information.

As with your cover letter, you should use the same header (look and feel) that you used in your resume and your resume cover letter by doing a simple "save as" - in other words, save your resume as "thank you letter" and edit the text. Keep in mind that the prospective employer will file all your information together, if you maintain the same look and feel it demonstrates your attention to detail and is a much more professional presentation so - keep your correspondence looking consistent.

You should always send your resume thank you letter to the person (or persons) with whom you interviewed. If you interviewed with multiple people, send a letter to each.

The following resume thank you letter sample outline covers the basic information that you should include;

Sample resume thank you letter

Your address
Your contact details
The date


The address of the company

Name of Interviewer


Dear Name:

Thank you for the opportunity to meet with you on date of interview to discuss the position of name position. It was a pleasure visiting with you and I appreciate the additional information you supplied about the position. I am still very much interested in the position.

As we discussed, I have over five years' experience in name industry and have management experience. (or whatever is relevant to the job in question). I feel that my background and qualifications are a good match for the position and the additional responsibilities that we discussed during the interview.

If needed, you can add something like: In response to your concerns about accounting software, I have experience using QuickBooks, Peachtree, and PeopleSoft. I am confident I can quickly learn any new software program required for the position.

I am happy to provide any additional information to assist you in your decision making process. I can be reached at the number above.

I am looking forward to hearing from you soon regarding your decision.


Your Name